Day One

• Use epidemiological data, historical trial insights, and real-world evidence to objectively identify where patients are most likely to be found before site selection begins
• Move beyond static recruitment plans by continuously monitoring enrollment data, identifying emerging trends, and adapting recruitment strategies throughout study delivery
• Combine objective data with operational expertise to improve site selection, build realistic enrollment forecasts, and maximize recruitment ROI in resource-constrained environments

This roundtable discussion will explore:

• Where AI can improve speed and efficiency
• Maintaining trust and personalization throughout the patient journey
• Addressing bias and ensuring equitable recruitment strategies

The ideal opportunity to get face-to-face with top patient recruitment and clinical operations leaders for important in-depth conversations.

• Compare the performance of digital, community, advocacy, and traditional recruitment channels beyond clicks and impressions
• Learn how to measure recruitment success using meaningful outcomes such as consent, randomization, and recruitment quality
• Hear a case study on using AI-powered patient education to improve patient understanding, reduce site burden, and increase recruitment efficiency

• Discuss why traditional site feasibility assessments consistently overestimate enrollment
• Explore predictive approaches that improve forecasting accuracy
• Learn how to identify underperforming sites earlier and redirect resources

• Partner with patient advocacy groups early to understand lived experience, shape protocol design, and develop recruitment and retention strategies that reflect community needs
• Balance scientific objectives with the patient voice to design trials that remain operationally feasible while reducing burden and improving long-term participation
• Explore real-world examples of creative patient engagement, from improving understanding of gene therapies to collaborating with advocacy organizations to address practical barriers beyond the reach of sponsors alone

• Explore how oncology has successfully positioned clinical trials as an integral part of care rather than a final treatment option, increasing patient awareness and participation
• Examine the patient engagement, navigation, and education models that have helped normalize clinical trial discussions throughout the care journey
• Identify which oncology recruitment approaches can be adapted across rare disease and other therapeutic areas to improve patient access and enrollment outcomes

• Identify why patients often hear about clinical trials too late and the impact this has on recruitment and diversity
• Learn how to integrate clinical trial education into routine care through physician engagement, patient advocacy, and community outreach
• Hear a case study on collaborating with government to improve access to family medical leave, reducing practical barriers to clinical trial participation

• Understand the clinical and operational reasons behind low referral rates
• Learn how to integrate trial discussions earlier in the patient journey
• Build physician and KOL engagement strategies that increase referrals

• Develop practical frameworks and change management strategies that sustain diverse enrollment initiatives despite evolving policy and organizational priorities
• Embed patient perspectives earlier in protocol design to create studies that better reflect patient priorities and improve recruitment and retention
• Translate inclusive recruitment goals into actionable plans by aligning leadership, clinical teams, and cross-functional stakeholders around equitable enrollment strategies