Explore the Agenda
8:00 am Morning Coffee & Check-in
8:55 am Chair’s Opening Remarks
Designing Trials Patients Can Join & Complete to Improve Enrollment & Retention Outcomes
9:00 am The Changing Government Policy Landscape & Its Impact on the Future of Clinical Trial Recruitment
- Understand how evolving government priorities, including initiatives such as Operation Trialblazer, are addressing systemic barriers to clinical trial participation and improving patient access
- Explore how policy initiatives are working to integrate clinical trials more seamlessly into healthcare pathways, positioning research as part of the patient care conversation rather than a last resort
- Hear real-world examples of industry advocacy and government engagement driving change, from improving patient support to strengthening the clinical research ecosystem
9:30 am Balancing Scientific Ambition With Recruitment Reality, Reducing Patient Burden Without Compromising Study Objectives
- Reduce unnecessary complexity in trial design
- Balance scientific rigor with operational feasibility
- Create protocols that improve enrollment and retention without compromising objectives
10:00 am How Patients Are Already Using AI & What It Means for Clinical Trial Recruitment
- Understand how patients are already using AI to navigate diagnoses, manage treatment decisions, and identify clinical trial opportunities
- Explore where patients trust AI, where they remain hesitant, and how these behaviors are reshaping expectations for clinical trial engagement
- Learn how sponsors can support safe, patient-centered AI use to improve awareness, reduce barriers to participation, and empower more informed trial decisions
10:30 am Morning Break & Networking
11:30 am Navigating the Patient Journey, Designing Recruitment Around Real Patient Needs
- Map the end-to-end patient experience from awareness to completion
- Identify friction points that lead to enrollment delays and dropouts
- Build support models that improve engagement throughout the study
12:00 pm Panel: The Patient Perspective – What Made Me Stay in a Trial & What Nearly Made Me Leave
- What patients value most during participation
- Why patients withdraw from studies
- How sponsors can build trust and improve the participant experience
Enhancing Site Performance & The Critical Role of Site Coordinators to Accelerate Recruitment Success
12:45 pm Turning Site Relationships into Recruitment Success: Using Site Insights to Improve Enrollment & Retention
- Build stronger partnerships with sites to identify and resolve operational barriers impacting recruitment and retention
- Tailor recruitment strategies and support materials based on site-specific feedback rather than one-size-fits-all approaches
- Leverage AI to rapidly develop site-specific resources and improve responsiveness without increasing costs
1:15 pm Lunch Break
2:15 pm Rethinking Sponsor-Site Collaboration: Organizational Strategies to Accelerate Recruitment Performance
- Discover how introducing a dedicated Site Relationship Lead created stronger cross-functional alignment and enabled faster responses to emerging recruitment challenges
- Explore strategies for expanding beyond traditional centers by engaging community sites to broaden patient access and strengthen enrollment
- Hear how collaborative investigator and study coordinator forums created opportunities for peer learning, stronger sponsor-site partnerships, and measurable improvements in recruitment performance
2:45 pm Cross-Functional Collaboration Between Sponsors, CROs, & Sites to Break Down Silos for Recruitment Success
- Build stronger communication models across stakeholders
- Create shared accountability for recruitment success
- Improve transparency around site performance and patient experience
3:15 pm Roundtable: The Site Coordinator Perspective, What Sites Need to Successfully Recruit & Retain Patients
- The realities of patient conversations at site level
- What support sites need from sponsors and CROs
- Why some studies fail to recruit despite strong protocols